January 05, 2019
January 05, 2019
It is important to note, however, that Voci’s service are offered in several formats including on-premise solutions. This policy applies to data Voci collects, and/or processes in delivering these offerings. Voci Technologies Inc. maintains Software as a Service offerings in both the U.S and E.U. and the servers processing this data may be located within either of these locations. If Clients customers are located outside of the United States, please be aware that any information which our clients provide to Voci (including, without limitation, personal information [e.g., name, phone number, email address, etc.]) may be transferred to, processed, and used in the United States and elsewhere, as stipulated contractually by the clients who have purchased our service
Voci’s business model is one in which Voci is not the controller of data subject’s information. Voci’s clients, partners and/or resellers are controllers, processors or sub-processors of data subject’s information with Voci being a processor or Subprocessor. As such Voci adheres to the Data Processing Addendum terms of our clients and ultimately the consent given to them by the data subject. Voci’s clients, partners, and resellers are the organizations collecting information from the data subjects and engaging Voci’s processing services.
Within the scope of this privacy notice, if a privacy complaint or dispute cannot be resolved through Voci Technologies, Inc.’s internal processes, Voci Technologies, Inc. has agreed to participate in the VeraSafe Privacy Shield Dispute Resolution Procedure. Subject to the terms of the VeraSafe Privacy Shield Dispute Resolution Procedure, VeraSafe will provide appropriate recourse free of charge to you. To file a complaint with VeraSafe under the Privacy Shield Dispute Resolution Procedure, please submit the required information to VeraSafe here: https://www.verasafe.com/privacy-services/dispute-resolution/submit-dispute/
During Voci’s data processing activities Voci is provided and processes audio data provided by our clients that may contain sensitive data as specified by various regulatory, compliance or security frameworks or government organizations including PCI, HIPAA, GDPR, FINRA, etc. The data elements and sensitivity are dependent on Voci’s clients line of business and scope of audio processed. Voci uses our contract process to define and document the data in scope for processing by our client’s through our contractual processes.
While Voci attempts to identify the data being processed through our systems as appropriate to abide by local, state, federal and international laws our clients ultimately are responsible for ensuring compliance of said laws in the use of our processing systems and services.
As a processor Voci may be contacted directly by a data subject for a data handling request or inquiry. As such Voci refers all requests per contractual obligations to the client in scope, and the client is responsible for directing Voci on how to proceed. If you are customer of one of our clients, please contact the client in question for any data handling or privacy concerns or requests.
Voci as defined by our client’s data subject consent and contractual agreement may use or collected data to improve the quality of our automated transcription services. The usage of this data is governed by the consent given by data subject to our client, Voci does not use data in this fashion when consent by data subject does not allow it or it is prohibited by contractual agreements.
This information may relate to login in activity, feature use, problem reports, feature defects, usage trends, location usage information such as IP address etc. Clients agree to use of data to ensure the deliver of the services, support of said services and improvement of Voci service offerings.
Voci will use the information collected/provided by our clients as follows:
Voci will not transfer client data or customer data to third parties unless contractually bound to do so or as directed in writing by client.
If Voci reasonably believes that it is required by law to share or disclose information to prevent, investigate, or take action regarding illegal activities. In addition, to establish or exercise our legal rights or defend against legal claims;
Further, personal information of our clients may be disclosed as permitted or required by, or in response to lawful requests by applicable local law enforcement agencies or regulatory agencies, or agencies with responsibility to oversee and enforce national security;
Voci may share information of our Clients designated users of the purchased services with companies or organizations connected to or affiliated with Voci, to help Voci improve our offerings, with the express provision that the use of such information must comply with this policy and contractual agreements;
Voci is also entitled to transfer or share anonymous, statistic or aggregative information collected from the use of our services with companies or organizations connected to Voci, and with suppliers, business partners, etc. according to Voci’s absolute discretion for improvement of our service offerings.